Home > Finance & Administration > Auxiliary Services > Housing & Res. Life > Release of Contract

 

Process of Releasing Your Contract

 

**please read ALL of the following information**

Students who have already applied for or are currently living in housing and want to terminate their contact need to complete the Release of Contract.

Due to the VSU's Freshmen Residency Requirement, freshmen can only live off campus under particular circumstances. Although the Release of Contract process needs to be followed for freshmen who have already paid their housing deposit, they also need to refer to the Freshman Residency Exemption process. Under the following conditions*, coupled with supporting documentation, we will release upperclassmen from their contract:

  • Graduating
  • Getting Married (Marriage Certificate)
  • Withdrawing
  • Transferring (Official acceptance letter from other University)
  • Participating in a VSU credited internship requiring off-campus residency (Letter from advisor affirming internship enrollment and is accredited to major)
  • Have military obligations (Copy of deployment or transfer papers)

*As an Upperclassman, you can release your contract for one of the above reasons, receive your deposit, and not be subject to the 50% buy out policy.

 

Alternative Method of Appeal

 

If you do not fit one of the above reasons, you still need to fulfill the Release of Contract process. There are two options you can choose:

  • Buy out the remaining 50% of your contract (cannot buy out summer contract alone; can buy out for fall, spring, and summer OR spring and summer combined)
  • Other reason

Neither of these options automatically release you from your contract nor exempt you from the 50% buy out policy.

If you are denied a Release of Contract, you may submit an appeal to the Appeals Committee which meets once a month.

The appeal basis must be that an important change in a student's personal, medical, or financial situation has altered and does not allow compliance with the residency or contract requirements. Such changes must be accompanied by substantial documentation including, but not limited to: tax records, court orders, physician's notarized diagnosis and recommendation on letterhead, insurance claims, etc. All supporting documentation is due no later than 3 business days before the committee meets. All appeals for the summer portion of the 12 month contract are due no later than two weeks before the last day of the spring semester. More Appeals Committee Information

You will not receive your deposit back unless you release by the dates below:

Upperclassmen Refund Freshmen
On or before April 1 Full On or before May 1
April 2- 15 $200 May 2- 15
April 16- 30 $100 May 16- 31
After May 1 None After June 1
-May before the contract begins
 
 

Students living on campus have until a November 15th deadline to cancel for spring and students living in Centennial have until an April 15th deadline for summer.

>> I understand the above information and wish to apply for a contract release.

How to Apply:

  1. Log onto your Banner account from VSU homepage
    • The Banner link is an option under the Live @ VSTATE link pop-up menu
    • If you are having problems logging into your Banner account, contact the Registrar's Office at (229) 333-5727. If you have other questions or problems with Banner, click here or call the Help Desk at (229) 245-4357
  2. Click Student & Financial Aid
  3. Click Housing Contract Release/Freshmen Exemption (scroll down to the bottom of the page to submit the request)