Lock Control Policy & Procedures
Purpose
To, set forth the procedures for Institutional control of locks and to provide departments with procedures for requesting door locks and changes in lock keying. To ensure security of campus facilities and equipment is maintained.
Policy
All locks on campus must be keyed to the Valdosta State University maximum security, Best Master Key System. Locks in each building must be keyed to their Building Master Key System. Exceptions to this policy must be justified and approved by the Vice President for Finance and Administration.
Lock/Key Change Procedures
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DEPARTMENT
- Prepare memorandum outlining work to be done.
- List the following information on the memorandum.
- Is request for a new lock or lock change?
- Building for which new lock or lock change is requested.
- Room number for which new lock or lock change is requested.
- Type of lock needed (door lock, desk lock, etc.)
- Statement as to how new lock is to be cored. (If request is made to core lock off the Grand Master System
obtain approval of the Vice President for Finance and Administration before sending memorandum to Plant Operations.)
- Reason for requesting new locks or changes.
- Is request for a new lock or lock change?
- Obtain fund approval, if needed, and forward request to Physical Plant Work Management section. (Requests involving locks for furniture will require reimbursement to Plant for costs.)
PHYSICAL PLANT WORK MANAGEMENT SECTION - Receive approved memorandum from Departments. Review to determine if all, information has been provided. Create work order and forward to Lock/Key Shop.
PHYSICAL PLANT LOCK SHOP - Receive work order from Plant Work Management Section.
- Advise Departments of any special security concerns related to the lock request. Coordinate implementation. Unresolved questions will be brought to the attention of the Physical Plant Director.
- Enter lock request into the computerized lock control inventory system.
- Do appropriate work as outlined on work order.
- Forward completed work order to the Physical Plant Administrative Unit for financial processing, if necessary, or return to Work Management Section.